The Ultimate Toolkit for Conference Organizers
Apr 3, 2024
Organizing an outstanding conference requires a harmony of tools. From registration to post-event analytics to selecting the right event management software, this comprehensive guide presents the essential platforms every organiser should consider for the smooth and effective execution of an event.
Organizing a successful conference is related to arranging a grand symphony; each instrument or tool must play its part perfectly to create a harmonious experience for attendees. Whether planning a virtual, in-person, or hybrid conference, using the right tools can make the process smoother and more efficient. Here's an organised list of tools, segmented by functionality, that every conference organiser should consider:
Event Registration and Ticketing
Website and landing page builders
Agenda and Program Management
Email Marketing and Communication
EventOps and Intelligence Tool
Virtual Conference Platforms
Mobile Event Apps (for attendee engagement & networking)
Feedback and Survey Tools
Slido (also for Q&A and polling)
Social Media Management and Marketing
Audience Engagement & Interaction
Menti (interactive presentations)
Pigeonhole Live (live Q&A and polling)
Kahoot! (gamification and quizzes)
Networking and Virtual Lounges
Sponsor and Exhibitor Management
Venue Selection and Floor Plan
Budgeting and Finance
Microsoft Excel or Google Sheets
Project Management and Collaboration
Badging and Access Control
Eventbrite Organizer (for ticket scanning)
Analytics and Reporting
Google Analytics (for event website tracking)
Mixpanel (for mobile event apps)
Content management for media storage
Audio-Visual Tools and Streaming
Accessibility Tools (captions, translations, etc.)
Otter.ai (for real-time transcription)
Interprefy (for real-time translation)
Rev (for post-event transcription and captioning)
The specific tools a conference organiser might choose depend on various factors, including the conference size, budget, audience demographic, and goals. While this list provides a panoramic overview, it's essential to evaluate each tool's capabilities in the context of the specific needs of the conference.
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Marketer- Angelin Bershiya