Things to have in place while attending events

Jun 3, 2024

It can be exciting yet stressful to attend an event. Be it physical or virtual, there’s a lot of things to consider before you get the knack of it. Here are some things you should have in place before you attend to ensure a seamless event experience. Listed below is a checklist for conference and event attendees. 

Checklist for Physical Events

Before the Event :

Registration : Make sure you have registered for the event and have received confirmation of your attendance. 

Travel : If you need to travel to the event, make travel arrangements in advance, including transportation, accommodation, and any necessary visas or travel documents.

Schedule : Familiarize yourself with the event schedule and plan your itinerary accordingly.

Networking : Research speakers, sponsors, and attendees, and prepare a list of people you would like to meet at the event.

Pro Tip : In case you don’t have a pass, reach out to the event organiser directly. It saves a lot of time and many times, the organisers also appreciate the effort and interest.

What to bring:

Identification : Bring a form of identification, such as a passport or driver's licence.

Event Materials : Bring any event materials you have received, such as your badge or program.

Business Cards : Bring business cards to exchange with other attendees. A QR code with your contact and other necessary information also works.

Notebook and Pen : Bring a notebook and pen to take notes during the event.

Mobile Charger : Bring a mobile charger or a power bank to ensure your phone is fully charged throughout the day.

During the Event :

 Arrival Time : Arrive early to avoid long lines and ensure a smooth registration process.

 Dress Code : Dress appropriately for the event, whether it's business attire or casual wear.

 Hydration and Snacks : Bring a water bottle and snacks to keep you energised throughout the day.

 Engagement : Engage with other attendees and speakers, ask questions, and participate in networking opportunities.

Checklist for Virtual Events

Before the Event :

Registration : Make sure you have registered for the event and have received confirmation of your attendance.

Technology : Ensure that your internet connection, computer, and any necessary software are up to date and functioning properly.

Schedule : Familiarise yourself with the event schedule and plan your itinerary accordingly.

Networking : Research speakers, sponsors, and attendees, and prepare a list of people you would like to connect with during the event.

What to Have in Place :

Quiet Space : Find a quiet space where you can participate in the event without distractions.

Camera and Microphone : Make sure your camera and microphone are working properly and that you are visible and audible to other attendees.

 Notebook and Pen : Bring a notebook and pen to take notes during the event.

 Mobile Charger : Keep your mobile charger handy in case your device needs to be charged during the event.

During the Event :

Arrival Time : Log in to the event early to avoid any technical difficulties and ensure a smooth start.

Background Noise : Ensure that there is no background noise or distractions during the event. it is advisable to be on mute till you are expected to speak or ask questions

Engagement : Engage with other attendees and speakers through chat or other interactive tools provided by the event platform.

Participation : Participate in polls, Q&A sessions, and other interactive elements of the event.

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Angelin Bershiya